VIN scanning & decoding
Start with the right vehicle. Decoded identity and specifications establish the context before photos and notes enter the record. Manual VIN entry is available too.
By Nulane Systems
Vehicle damage documentation
Consistent inspections.
Complete damage reports.
Scan the VIN. Capture damage with AIAG-aligned fields. Let DocuDent bring the photos, splat chart, and signature into a finished report—ready to share, without rebuilding the inspection at a desk.
Built for a reviewable record
More than a photo
and a description.
Disconnected photos and partial forms leave reviewers piecing the inspection together. DocuDent captures vehicle identity, condition, and accountability as one structured record while the inspector is with the vehicle.
AIAG-aligned damage capture
Searchable part selection and required area, damage type, and severity fields give inspectors a consistent way to describe what they find.
Photos, notes & signatures
Keep evidence attached to its damage entry. Inspector identity and signature travel with the record, so reviewers can see what was documented and by whom.
Automatic reports & email
The completed report bundles vehicle details, damage entries, a splat chart, photos, and signature. It is emailed to the submitter and retained in the backend.
The damage, at a glance
A visual record that tells you where to look.
The color-coded splat chart shows damage location and severity alongside the structured entries. A reviewer can orient themselves on the vehicle before moving into the supporting photos.
- AreaWhere on the vehicle?
Searchable part selection identifies the affected area.
- TypeWhat happened to it?
A structured damage description keeps entries comparable.
- SeverityHow is it classified?
The selected severity stays attached to the damage record.
Follow the evidence
One damage entry.
From location to report.
Follow the front bumper entry in the actual sample: area 03 on the chart, the marked scratch in its photograph, and the same damage entry in the completed report.
01 / Locate
Mark the affected area.
The chart locates the front bumper as area 03. The report records the damage type and severity with that area.
02 / Support
Show what was found.
The attached photo makes the scratch visible. This exact photograph accompanies damage entry 1 in the sample report.
03 / Deliver
Keep the evidence together.
The finished report brings the structured entry, photograph, inspector details, and chart into the same document.
Read the full example ↓The actual output
Read the finished report.
All six pages.
Vehicle details, damage entries, signature, photographs, and the splat chart. Scroll through the original sample below. DocuDent assembles and emails the finished report, with the same structured payload retained in the backend.
The management view
The inspection list.
The detail behind it.
Find a report, compare its severity and status, and review the attached evidence without losing your place in the list. This sanitized deployment example shows the report-management workflow, with identifying values replaced.
Explore the dashboard examples →
01 / Find
Search, filter, and sort the inspection list.
02 / Review
Read the selected damage entry and supporting photos.
03 / Take forward
Download the photos or PDF for the next handoff.
Enterprise control & governance
Your records. Your access.
Connected to your systems.
Backend storage
The stored report payload mirrors the submitted report, keeping archival and downstream integrations connected to the same record.
Roles & permissions
Control who can view or approve inspections. Define access around your organization’s teams and review responsibilities.
API availability
Connect structured damage payloads to other systems. Your technical team can work with the same data used in the report.
Enterprise branding
Optional enterprise branding carries your organization’s identity into the app and reports. Configuration scope is agreed before rollout.
Let’s look at the work
Bring an inspection. See what DocuDent does with it.
Bring your current process. We’ll walk through the product, the handoffs, and the configuration your team would need.